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Government agencies, institutions and legal professional organizations are responsible to timely deliver official and important information to constituencies. Administrations are faced with serious challenges in fulfilling this obligation due to factors of time, place and condition.
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In fact, the continued viability of official and / or legal record keepers to maintain and disseminate pertinent data or official records from manual-based systems, are at consequence.
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Paper documents, drawings, site plans, maps, and photos age. Some of the documents contained in paper file folders are torn, creased and hard to copy.
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Municipalities and other agencies store original documents dating back more than 50 years (such as historical building plans, architectural drawings, legal documents and birth certificates). They are in a state of decay and some are indecipherable.
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Another major concern is often pertinent files and records are not secured against fire or water damage. This fact is particularly disturbing given recent events surrounding the incident of September 11th.
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Regardless of the reasons it is a mandatory requirement that official,
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original or otherwise pertinent data must be accurately recorded, protected and efficiently provided for years to come. Police, city planners, health providers, veteran administers, law firms, real estate developers, architects, engineers, local, state and federal courts, public agencies, property owners all depend on the availability of information contained of record on file.
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A "state of emergency" exists when critical information needed by fire, health and safety is contained on illegible paper documents, which places the public at risk.
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Responsible administers are compelled to proactively act to prevent a potentially devastating situation from occurring.
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Continued
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